Executive Assistant
Hybrid · Boston, Massachusetts, United States
Job Summary
Executive Assistant to three senior GMO executives in a hybrid office arrangement. Lead heavy calendar maintenance and meeting coordination, manage scheduling across internal and external parties, coordinate domestic and international travel, prepare monthly expense reports and reconcile AMEX bills, and create/edit presentations and documents. Provide back-up support for EA colleagues, coordinate team events, and assist with meeting prep, context setting, and follow-up items. Experience supporting C-level executives in a financial services context is highly valued, with strong organizational skills, discretion, and proficiency in Microsoft Office and collaboration tools. The role emphasizes prioritization, proactive scheduling, and adapting to a fast-moving, high-performance environment, with a typical three-days-in-office in Boston and Fridays as work-from-home.
Required Qualifications
- BA/BS or equivalent desirable though not required
- Minimum of 8 years of experience in a similar role
- Financial services experience strongly preferred
- Strong organizational skills with prioritization abilities
- Ability to operate independently and exercise judgment
- Proactive, self-motivated mindset
- Ability to support multiple executive needs
- High attention to detail
- Positive and service-oriented attitude
- Strong verbal and writing skills
- Strong Microsoft skills (Outlook, PowerPoint, Excel, Word, Teams)
- Comfort with AI/automation; adoption of new tools
- Proven ability to handle sensitive information/act with discretion
- Flexibility with working hours when executives are in other time zones
Desired Qualifications
- Financial services experience
- Experience supporting C-level executives
- Hybrid work experience
- Strong organizational skills
- Proactive, self-motivated
- Proven discretion with sensitive information
- Advanced Microsoft Office skills (Outlook, PowerPoint, Excel, Word, Teams)
- Ability to manage complex calendars and travel across time zones
- Experience coordinating meetings and events
- Strong verbal and written communication skills
- Ability to adapt to shifting priorities
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