Executive Assistant -- Global PE Investment Firm -- Fridays Remote
$100–$130,000 year
HybridMidtown, Tennessee, United States
Job Summary
Manage complex calendars for the Managing Director and investment team, coordinating internal and external meetings across multiple time zones. Arrange detailed domestic and international travel, including flights, accommodations, ground transportation, and related logistics. Prepare and submit expenses accurately using Concur, coordinate meetings with investors and bankers, and ensure meeting rooms and technology are prepared. Serve as a polished point of contact for visitors and partners, provide occasional personal support, and partner with the existing New York EA. Collaborate with administrative colleagues globally, support team events and the annual offsite, and assist relocating employees with transition logistics. Monday–Thursday in the New York City office; Fridays remote. Base salary of $100,000–$130,000 with a discretionary bonus.
Required Qualifications
- 4–6 years of administrative experience supporting senior executives and investment teams
- Proven ability to manage complex calendars, global travel, and competing priorities
- Exceptional polish, discretion, judgment, and attention to detail
- Highly proactive and resourceful, with the ability to anticipate needs and operate independently
- Collaborative, low-ego team player with a strong sense of ownership
- Excellent written and verbal communication skills
- Confidence interacting with senior executives and external stakeholders
- Monday–Thursday in the New York City office
- Fridays remote
Desired Qualifications
- Previous experience within private equity, hedge funds, or a similarly fast-paced financial-services environment
- Experience with Microsoft Teams and Concur
- Bachelor's degree
- Fluency in an additional language
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