Executive Assistant
$58,240–$99,840 year
On-site · Waltham, Massachusetts, United States
Job Summary
Provide advanced administrative support to the VP GRE Center of Excellence and senior GRE staff. Handle confidential and time-sensitive communications, screen mail and phone calls, and manage calendars and scheduling. Prepare materials for conferences, meetings, and reports; coordinate complex administrative tasks across departments; maintain filing systems and records; assist with project work and data collection/analysis; exercise independent judgment in planning and organizing work within established guidelines; demonstrate strong written and verbal communication, tact, diplomacy, and discretion. Proficiency with office software (Word, Excel, PowerPoint, Visio) and the ability to manage multiple tasks in a dynamic environment are required. Potentially support multiple departments or locations as needed.
Required Qualifications
- 5+ years related administrative support experience
- High School Diploma required; Associate’s or Bachelor’s Degree desirable
- Proven success in supporting administrative functions for senior management
- Knowledge of computer software such as word processing, spreadsheet, presentation, database, and Visio programs
- Knowledge of organizational operations and procedures
- Ability to communicate (verbally and written) with considerable tact and diplomacy
- Capable of analyzing complex information requests and determining complex trends
- Ability to exercise considerable discretion and independent judgment when making decisions and interacting with clients
- Advanced computer skills to be able to continue to advance processes
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