Executive Assistant
On-siteLondon, England, United Kingdom
London, England, United KingdomOn-siteFull TimeMid LevelSmall
Full TimeMid LevelSmall
Job Summary
Manage day-to-day office operations, overseeing facilities, health and safety, and supplier relationships while handling stock levels. Coordinate complex diary management, international travel, and multi-timezone meetings for the Executive Chairman, CEO, and Founder. Produce detailed itineraries, resolve scheduling conflicts, and prepare documentation including agendas, board papers, and minutes. Act as the primary point of contact for visitors, manage the CEO's inbox, and coordinate corporate events and training. Submit expense reports and provide ad hoc administrative support to department heads as the company scales.
Required Qualifications
- Proven experience managing complex international travel bookings, including flights, accommodation, visas, and detailed itineraries - essential
- Demonstrate previous experience in a similar role within financial or professional services – essential
- Hyper organized; excellent multi-tasking skills in a high-pressure environment - essential
- Working collaboratively, building excellent working relationships with internal and external stakeholders
- Tech savvy; advanced skills in MS Office (Outlook, Word, Excel, PowerPoint)
- Strong interpersonal skills and customer service focus - essential
- First-class problem-solving skills; resilient – essential
- Excellent written and verbal communication, and analytical skills – essential
- Adaptable; ability to multi-task and manage time effectively, managing expectations of key stakeholders - essential
- Proactive approach to work with meticulous attention to detail - essential
- Maintains confidentiality and discretion at all times – essential
Desired Qualifications
- Good verbal and written communication skills
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