Executive Assistant- Financial Services (Human Resources)
$86,000–$98,200 year
On-sitePlano, Texas, United States
Job Summary
Manage daily calendars, adjust schedules for last-minute changes, and arrange meetings and team events by creating invitations, reserving rooms, and coordinating catering and audio/video services. Answer incoming calls, take detailed messages, and organize travel arrangements and expense reports using Capital One systems. Serve as the central point of contact and gatekeeper for the executive while mentoring other administrative professionals and maintaining high standards of customer service. Proactively prioritize workload, solve novel issues autonomously, and adapt to constantly changing demands in a fast-paced environment. Promote the corporate culture of excellence and integrity by earning the trust of associates through open communication and exceptional follow-through.
Required Qualifications
- High School Diploma, GED or equivalent certification
- At least 3 years of Administrative experience
- At least 3 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite
Desired Qualifications
- Bachelor's Degree
- At least 7+ years of experience as an Executive Assistant or Administrative Assistant in a fast-paced environment
- At least 3+ years of calendar management supporting executives
- At least 3+ years of meeting and event planning experience
- Experience setting up video conference and Zoom/Skype technology for meeting users
- Planning ahead and managing time effectively
- Excellent written and verbal communications
- Excellent organizational skills
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