Executive Assistant (Finance)
On-siteSan Juan, San Juan, Puerto Rico
Job Summary
Manage and prioritize executive calendars while coordinating meeting logistics, including preparation of materials and follow-up on key action items. Provide advanced administrative and operational support to leadership by serving as a key liaison for internal and external stakeholders, resolving issues, and representing the company with discretion. Prepare, analyze, and maintain reports and tracking tools to support operational and compliance decision-making, while developing document management systems to ensure audit readiness. Plan and manage complex domestic and international travel, review expense reporting for compliance, and oversee office operations including vendor coordination and process improvements. Lead or support special projects with minimal supervision, independently managing timelines and stakeholder communication. Fluency in English and Spanish, strong organizational skills, and proficiency in Microsoft Office are required.
Required Qualifications
- Bachelor's or associate's degree in Business Administration, Office Management, a related field or equivalent work experience
- 3–5 years of administrative or office support experience
- Proficiency in Microsoft Office (Outlook, Word, Excel)
- Proven experience with calendar management, scheduling, and meeting coordination
Desired Qualifications
- Fluency in English and Spanish, both written and spoken
- Strong organizational skills with high attention to detail
- Ability to prioritize tasks and manage multiple deadlines simultaneously
- Ability to work independently and follow through on assignments with minimal supervision
- Team player who collaborates well across departments
- Build and maintain strong working relationships across internal and external stakeholders
- Adapt to changing priorities, processes and organizational needs with flexibility and professionalism
- Proactively anticipate needs and identify issues early to support efficient office and executive operations
- Exhibit strong sense of accountability, ownership, and follow-through on assigned responsibilities
- Exercise sound judgement and discretion when handling confidential and sensitive information
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