Executive Assistant, Executive Leadership
$100,000–$100,000 year
On-siteChicago, Illinois, United States or New York City, New York, United States
Job Summary
Manage high-level administrative support for the C-Suite team, including taking meeting minutes, scheduling meetings, creating agendas and presentations, and overseeing travel logistics for executive leaders. Drive standardization of department processes through action planning, staff meetings, and budget tracking while assisting with monthly scorecard reporting and event planning. Act as the primary point of contact for executives, team members, and external stakeholders to format internal communications, manage office supplies, and ensure data integrity across reports and databases. Support a fast-paced schedule involving early mornings, evenings, and weekends, performing special projects as assigned.
Required Qualifications
- 5+ years of high-level administrative experience reporting directly to Executive Leadership
- High School Diploma or equivalent
- All candidates agree to complete a selection assessment
- All candidates agree to complete a pre-employment drug screen
- Ability to support a fast paced, demanding work schedule that can include; early mornings, evenings, weekends, etc.
Desired Qualifications
- Construction/Telecommunications industry experience
- Business Degree
- Expert level Excel skills
- Expert level Power Point skills
- Strong level of confidentiality and discretion
- Proficient knowledge of Microsoft Office (Word & Outlook)
- A strong belief in ZERO- Being Safe 100% of the time
- Alignment with company mission, vision, and values
- A high level of customer centricity
- Strong work ethic with an ALL-IN attitude
- Strong team player with the ability to adapt to diverse team members
- Ability to perform in a fast paced/high volume environment
- Excellent verbal and written communication skills
- A high level of time management, accountability, and prioritization skills
- Ability to be organized, problem solve, and be solution oriented
- Self-motivated, goal- oriented, and driven to accomplish department goals
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