Executive Assistant
$75,000–$100,000 year
On-site · Newark, New Jersey, United States
Job Summary
Executive Assistant to the Director of Technology responsible for managing the Director's calendar, meetings, priorities, and scheduling to ensure smooth daily operations; attend meetings, take accurate notes, maintain documentation, and track action items; serve as primary administrative point of contact, coordinating communications and supporting departmental workflows; proactively identify issues, anticipate needs, and independently resolve routine matters to keep projects moving forward; requires exceptional organizational, note-taking, and documentation skills, strong time-management, excellent written and verbal communication, and an ownership-driven mindset.
Required Qualifications
- Prior experience as an Executive Assistant, Administrative Assistant, Project Coordinator, or similar role preferred.
- Demonstrated ability to work independently with minimal supervision.
- High level of professionalism, confidentiality, and discretion.
- Proficiency in Microsoft Office, including Outlook, Teams, Word, and Excel.
- Strong digital organization skills and the ability to learn internal systems quickly.
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