Executive Assistant
$90,000–$100,000 year
On-siteSan Francisco, California, United States
Job Summary
Arrange all scheduling, including candidate, client, and business development meetings; manage complex calendars and prioritize calls. Ensure consultants are fully prepared for presentations through document preparation, reminders, and travel coordination. Process expense reimbursements, compose confidential correspondence, and maintain the global database of client and candidate information. Serve as the single point of contact for logistics, communicating mandates on behalf of the consultant and assisting with billing and invoicing. Produce high-quality deliverables for pitches and events while proactively managing project scope changes and crisis contingency plans. Handle office reception duties and provide ad-hoc support to other Executive Assistants as capacity allows.
Required Qualifications
- Bachelor's degree preferred
- A minimum of 5 years' experience serving in an administrative function
- ideally within a professional services firm
- preference for financial institution or executive search firm experience
- Organized multi-tasker: able to manage multiple projects with set deadlines
- time management
- pattern recognition
- prioritization
- diligent attention to detail
- judgment
- Resourceful problem solver
- ability to work in ambiguous environments
- comfortable with the unknown
- work well under pressure
- solve problems
- Self-starter
- highly motivated
- excellent work ethic
- self-assured
- not easily thrown
- able to think on your feet
- Strong communicator
- Exceptional interpersonal and communication skills
- both oral and written
- Ability to interact professionally with executive stakeholders and colleagues alike
- Natural collaborator
- desire to help foster and preserve a company culture where all are welcome, included, and given the opportunity to succeed
- Collaborative team player
- track record of maximizing the team as well as individual performance
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