Executive Assistant
On-siteIllinois, United States
Job Summary
Manage the calendars of the President and Vice President, scheduling meetings, appointments, and travel arrangements. Monitor and prioritize incoming emails, coordinate meeting agendas and materials, and track ongoing projects with status updates. Prepare correspondence, reports, and presentations using Microsoft PowerPoint, while maintaining electronic and paper filing systems. Handle sensitive information with discretion and serve as a liaison between executive leadership and stakeholders. Assist with special projects and support continuous improvement initiatives. This role provides critical executive-level support to ensure the efficient operation of high-level activities.
Required Qualifications
- highly organized
- proactive
- detail-oriented
- skilled multitasker
- exceptional communication abilities
- strong organizational skills
- ability to handle confidential information with professionalism and discretion
- Manage and maintain the calendars of the President and Vice President
- scheduling meetings, appointments, and travel arrangements
- Monitor, prioritize, and organize incoming emails
- ensuring timely responses and appropriate follow-up
- Coordinate and prepare meeting agendas, materials, and supporting documentation
- Schedule internal and external meetings, conferences, and team events
- Track ongoing projects, deadlines, and action items
- providing reminders and status updates
- Assist with project coordination and follow-up activities across multiple departments
- Prepare, edit, and format correspondence, reports, memos, and other business documents
- Create and maintain spreadsheets for tracking projects, budgets, performance metrics, and operational data
- Develop professional presentations and meeting materials using Microsoft PowerPoint or similar software
- Organize and maintain electronic and paper filing systems
- Handle sensitive and confidential information with discretion and professionalism
- Serve as a liaison between executive leadership and internal or external stakeholders
- Support continuous improvement initiatives and administrative processes
Hiring someone like this?
Get your role in front of qualified candidates on Sorce.