Executive Assistant
On-sitePasig City, Metro Manila, Philippines
Job Summary
Provide comprehensive administrative support to the Executive Leadership Team by managing complex calendars across time zones, screening communications, and preparing meeting agendas and briefing materials. Arrange domestic and international travel, including flights and accommodation, while coordinating site visits, audits, and stakeholder engagements for airline clients and regulators. Liaise with operations, production, and logistics teams to support executive visibility on daily performance and issues, ensuring compliance with food safety and aviation standards. Maintain confidential records, prepare reports for business decision-making, and manage expense tracking and onboarding for senior leaders. Work Monday to Friday, 8:00 am to 5:00 pm PHT, with a flexible work arrangement.
Required Qualifications
- Proven experience as an Executive Assistant supporting senior leadership
- Strong organisational and time management skills in a high-pressure environment
- Experience managing complex travel arrangements and calendars
- Excellent written and verbal communication skills
- High level of discretion and confidentiality
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Monday to Friday, 8:00 am to 5:00 pm PHT, should complete nine (9) hours work, inclusive of one (1) hour lunch break
Desired Qualifications
- Experience in aviation, airline catering, manufacturing, or logistics environments
- Understanding of airline operations, flight scheduling, or food production processes
- Experience working across multiple time zones and shift-based operations
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