Executive Assistant
On-siteSouthlake, Texas, United States
Job Summary
Coordinate schedules, meetings, and travel arrangements while managing tasks, projects, and action items to ensure deadlines are met. Prepare meeting materials, correspondence, and reports; maintain business records, expense documentation, and contact databases for accurate reporting. Serve as the primary point of contact for communications, tracking client appreciation activities, and managing social media engagement across designated platforms. Plan and execute events by coordinating logistics, vendors, and on-site operations; evaluate administrative processes to streamline workflows. Support Realtor, client, and business partner outreach efforts by maintaining contact lists and preparing communications. Maintain accurate client, referral partner, and vendor information while monitoring online reviews and reputation channels.
Required Qualifications
- Experience as an Executive Assistant, Senior Executive Assistant, Personal Assistant, Household Manager, Office Manager, Concierge, Family Assistant, or similar role
- High level of discretion and professionalism when handling confidential, sensitive, and proprietary business information
- High attention to detail
- Excellent communication skills
- Excellent organizational, time-management, and prioritization skills, with the capacity to manage multiple deadlines and maintain accurate records, calendars, and administrative systems
- Skilled in problem-solving and independent decision-making, including the capacity to assess priorities, identify solutions, exercise sound judgment, and manage responsibilities effectively with minimal supervision
- Proficient in Microsoft Office Suite (Outlook, Word, Excel)
- Valid driver's license
- Occasional local travel
Desired Qualifications
- Experience supporting an executive, entrepreneur, business owner, real estate professional, mortgage professional, or other high-volume professional in a dynamic environment
- Experience in real estate, mortgage lending, luxury real estate, hospitality, or another relationship-driven industry
- Experience coordinating events, managing logistics, and supporting client engagement and relationship-marketing activities
- Experience utilizing CRM/contact management systems and social media platforms to support communication, relationship management, and outreach efforts
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