Executive Assistant
$45,760–$45,760 year
On-sitePhoenix, Arizona, United States
Job Summary
Manage the CEO and Executive Team schedule, including day-to-day and long-term meeting coordination, travel confirmation, and prioritizing conflicting priorities to meet critical deadlines. Prepare meeting materials, draft correspondence, and transcribe minutes while serving as the first point of contact for external relationships. Coordinate special projects, event planning logistics, and donor engagement activities, ensuring proper facility arrangements and vendor management. Handle inbound inquiries, expense reports, and document custody, utilizing AI tools to automate routine tasks and improve workflow efficiency. Work closely with the Board of Directors and community stakeholders to support Catholic Charities' mission.
Required Qualifications
- High School Diploma or Equivalent
- minimum of 4 years progressive experience
- experience working with top professionals in an organization
- thorough knowledge of administrative and clerical procedures and techniques
- ability to communicate effectively with a wide variety of people (both verbal and written)
- ability to anticipate or recognize issues or problems and proactively resolve them
- ability to work with frequent interruptions and with multiple timelines for task completion
- sensitivity to cultural differences within the agency and community
- Fluent in Microsoft Office Applications (Excel, Word & Outlook)
- Valid AZ driver's license
- reliable transportation
- ability to show proof of registration/insurance
- 21 years of age or older
- Level One Fingerprint clearance or ability to obtain fingerprint clearance
- ability to maintain clearance
- Must be able to stoop, bend, squat, and ambulate over uneven floor surfaces including stairs and steps
- travel within area on a frequent basis
- travel to other areas of state as needed
- Evening and weekend hours required as needed
- Must be able to visually and auditory assess and interact with clients to ensure their safety and wellbeing
- Must be able to lift up to 25 pounds
Desired Qualifications
- Learn to utilize AI tools to help automate routine tasks, support data management, and improve workflow productivity and efficiency
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