Executive Assistant / Communications Lead
HybridMahwah, New Jersey, United States
Job Summary
Serve as the primary operational and administrative partner to the US President, managing complex, multi-time-zone calendars, travel arrangements, and meeting logistics. Draft and finalize executive correspondence, announcements, presentations, and communications for internal and external audiences while partnering to craft materials that support business initiatives. Build, maintain, and serve as the central point of contact for management-level presentations, tracking project milestones, action items, and commitments across executive-sponsored initiatives. Coordinate conference room scheduling, readiness, audiovisual setup, catering, and materials for leadership meetings and corporate events. Foster cross-functional collaboration with internal teams and external partners, managing multiple projects and prioritizing effectively to meet deadlines. Perform additional duties as requested by management. This hybrid position includes four days in the Glen Rock, NJ office and one day remote.
Required Qualifications
- Bachelor's degree in Business Administration, Communications, or a related field, or equivalent experience
- Minimum of 5+ years of experience in corporate communications, executive administrative support, or a related role
- Strong executive administrative capabilities, including calendar management, meeting coordination, travel planning, logistics, and follow-through
- Strong time management, organizational, documentation, and prioritization skills, with a focus on execution
- Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint
- Exceptional written and verbal communication skills, with experience creating executive correspondence, presentations, employee communications, newsletters, website content, and social media content
- Demonstrated ability to balance strategic initiatives with day-to-day administrative responsibilities
- High degree of discretion, integrity, professional judgment, and confidentiality
- Hybrid position with 4 days per week worked in our Glen Rock NJ office location and 1 day per week worked remotely
Desired Qualifications
- Experience with graphic design tools such as Canva, Adobe Photoshop, or similar platforms
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