Executive Assistant / Communications Lead
HybridWestwood, New Jersey, United States
Job Summary
Serve as the primary operational and administrative partner to the US President, managing complex, multi-time-zone calendars, travel arrangements, and meeting logistics. Draft and finalize executive correspondence, announcements, and presentations for internal and external audiences while partnering to craft communications that support business initiatives. Build and maintain central contact points for management-level presentations, tracking project milestones and action items across executive-sponsored initiatives. Coordinate conference room scheduling, audiovisual setup, catering, and materials for leadership meetings and corporate events. Foster cross-functional collaboration with internal teams and external partners, prioritizing competing requests to ensure timely follow-through on multiple projects. Perform additional duties as requested by management in a fast-paced, confidential environment. Hybrid schedule includes four days in the Glen Rock, NJ office and one day remote.
Required Qualifications
- Bachelor's degree in Business Administration, Communications, or a related field, or equivalent experience
- Minimum of 5+ years of experience in corporate communications, executive administrative support, or a related role
- Strong executive administrative capabilities, including calendar management, meeting coordination, travel planning, logistics, and follow-through
- Strong time management, organizational, documentation, and prioritization skills, with a focus on execution
- Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint
- Exceptional written and verbal communication skills, with experience creating executive correspondence, presentations, employee communications, newsletters, website content, and social media content
- Demonstrated ability to balance strategic initiatives with day-to-day administrative responsibilities
- High degree of discretion, integrity, professional judgment, and confidentiality
- Hybrid position with 4 days per week worked in our Glen Rock NJ office location and 1 day per week worked remotely
Desired Qualifications
- Experience with graphic design tools such as Canva, Adobe Photoshop, or similar platforms
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