Executive Assistant / Communications Lead
HybridBoonton, New Jersey, United States
Job Summary
Serve as the primary operational partner to the US President, managing complex, multi-time-zone executive calendars, travel arrangements, and meeting logistics. Draft and finalize executive correspondence, announcements, and presentations for internal and external audiences while partnering to craft communications supporting business initiatives. Track project milestones, action items, and commitments across executive-sponsored initiatives, ensuring timely updates and follow-through. Support preparation and execution of management meetings, leadership meetings, external engagements, and corporate events, including coordinating conference room scheduling, audiovisual setup, and catering. Foster cross-functional collaboration with internal teams and external partners, managing multiple projects effectively to meet deadlines. Perform additional duties as needed or requested by management in a fast-paced, confidential environment. This hybrid position includes four days in the Glen Rock, NJ office and one day remote.
Required Qualifications
- Bachelor's degree in Business Administration, Communications, or a related field, or equivalent experience
- Minimum of 5+ years of experience in corporate communications, executive administrative support, or a related role
- Strong executive administrative capabilities, including calendar management, meeting coordination, travel planning, logistics, and follow-through
- Strong time management, organizational, documentation, and prioritization skills, with a focus on execution
- Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint
- Exceptional written and verbal communication skills, with experience creating executive correspondence, presentations, employee communications, newsletters, website content, and social media content
- Demonstrated ability to balance strategic initiatives with day-to-day administrative responsibilities
- High degree of discretion, integrity, professional judgment, and confidentiality
- Hybrid position with 4 days per week worked in our Glen Rock NJ office location and 1 day per week worked remotely
Desired Qualifications
- Experience with graphic design tools such as Canva, Adobe Photoshop, or similar platforms
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