Executive Assistant / Communications Lead
HybridUnion, New Jersey, United States
Job Summary
Serve as the primary operational and administrative partner to the US President, managing complex, multi-time-zone executive calendars, travel arrangements, and meeting logistics. Proactively anticipate executive needs, draft and finalize internal and external communications, and partner with leadership to craft compelling messages that support business initiatives. Build, maintain, and serve as the central point of contact for management-level presentations, while tracking project milestones and action items across executive-sponsored initiatives. Coordinate conference room scheduling, audiovisual setup, catering, and materials for leadership meetings and corporate events, fostering cross-functional collaboration with internal teams and external partners. This versatile professional blends high-level executive administrative support with ownership of corporate communications in a fast-paced, confidential environment. Hybrid position with 4 days per week in the Glen Rock NJ office and 1 day remotely.
Required Qualifications
- Bachelor's degree in Business Administration, Communications, or a related field, or equivalent experience
- Minimum of 5+ years of experience in corporate communications, executive administrative support, or a related role
- Strong executive administrative capabilities, including calendar management, meeting coordination, travel planning, logistics, and follow-through
- Strong time management, organizational, documentation, and prioritization skills, with a focus on execution
- Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint
- Exceptional written and verbal communication skills, with experience creating executive correspondence, presentations, employee communications, newsletters, website content, and social media content
- Demonstrated ability to balance strategic initiatives with day-to-day administrative responsibilities
- High degree of discretion, integrity, professional judgment, and confidentiality
- Hybrid position with 4 days per week worked in our Glen Rock NJ office location and 1 day per week worked remotely
Desired Qualifications
- Experience with graphic design tools such as Canva, Adobe Photoshop, or similar platforms
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