Executive Assistant / Communications Lead
HybridRingwood, New Jersey, United States
Job Summary
Serve as the primary operational and administrative partner to the US President, managing complex, multi-time-zone executive calendars, travel arrangements, and meeting logistics while proactively anticipating needs and ensuring timely follow-through. Draft and finalize executive correspondence, announcements, presentations, and communications for internal and external audiences, partnering closely with leadership to craft compelling messages that support business initiatives. Build and maintain central contact points for management-level presentations, track project milestones and action items across executive-sponsored initiatives, and coordinate conference room scheduling, audiovisual setup, catering, and materials for leadership meetings and corporate events. Foster cross-functional collaboration with internal teams and external partners while managing multiple projects to meet deadlines. This hybrid role involves four days in the Glen Rock, NJ office and one day remotely, supporting a leading roadside retailer focused on operational excellence and customer experience.
Required Qualifications
- Bachelor's degree in Business Administration, Communications, or a related field, or equivalent experience
- Minimum of 5+ years of experience in corporate communications, executive administrative support, or a related role
- Strong executive administrative capabilities, including calendar management, meeting coordination, travel planning, logistics, and follow-through
- Strong time management, organizational, documentation, and prioritization skills, with a focus on execution
- Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint
- Exceptional written and verbal communication skills, with experience creating executive correspondence, presentations, employee communications, newsletters, website content, and social media content
- Demonstrated ability to balance strategic initiatives with day-to-day administrative responsibilities
- High degree of discretion, integrity, professional judgment, and confidentiality
- Hybrid position with 4 days per week worked in our Glen Rock NJ office location and 1 day per week worked remotely
Desired Qualifications
- Experience with graphic design tools such as Canva, Adobe Photoshop, or similar platforms
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