Executive Assistant
$70,000–$90,000 year
On-siteChicago, Illinois, United States
Job Summary
Manage the CEO and CFO's calendars, appointments, and correspondence while anticipating conflicts and prioritizing commitments. Serve as the primary point of contact for the Leadership Team, tracking follow-ups to ensure meetings, deadlines, and action items are closed out. Coordinate travel, prepare agendas and briefing materials, and draft reports, presentations, and internal documents. Act as a gatekeeper for incoming requests, triage the inbox, and maintain organized digital and physical filing systems. Oversee ad-hoc projects, conduct research to support decision-making, and assist with board meeting logistics. Handle sensitive information with discretion and exercise sound judgment in all interactions.
Required Qualifications
- 5+ Years related experience
- Proven experience as an executive assistant or similar role supporting C-level executives
- Excellent organizational and time-management skills, with the ability to prioritize tasks effectively
- Strong communication skills, both written and verbal, with a keen attention to detail
- Has the ability to drive a project to the finish line
- Highly proficient in Outlook, OneDrive, SharePoint, and Word; basic proficiency in Excel
- Ability to maintain confidentiality and exercise sound judgment in all interactions
- Flexibility and adaptability to work in a fast-paced environment and manage multiple priorities
- Must be able to work in a fast-paced, high-stress environment
- 100% in office (located in the Chicago Loop)
- Must be available for weekend shifts
Desired Qualifications
- Previous experience in the real estate industry is a plus but not required
- Humble – someone with experience who can learn and grow
- Hungry – someone who wants drive results, create new standards and who constantly wants to improve
- Smart – someone who is people and business smart and able to collaborate well with a diverse team of people
- Proactive
- Resourceful
- Sense of camaraderie: our team values working collaboratively
- Qualities of an Ideal Team Player
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