Executive Assistant (Chief of Staff)
RemoteUnited States or Mexico
United States or MexicoRemoteFull TimeSenior LevelSmall
Full TimeSenior LevelSmall
Job Summary
Triage the founder's inbox daily, draft professional replies across email and LinkedIn, and manage outbound outreach to keep communication channels clean and strategic. Handle customer inbound follow-ups, coordinate calendars and travel logistics, and execute ad hoc administrative tasks with discretion. Build context through close collaboration to operate with increasing autonomy as a true chief of staff rather than a task executor. Anticipate needs proactively and surface relevant information to keep the founder focused on high-impact work in biopharma, legal, energy, and healthcare sectors.
Required Qualifications
- Proven experience as an Executive Assistant, Chief of Staff, or similar high-trust support role
- Exceptional written English communication skills
- Strong organizational instincts
- Professional judgment about tone, prioritization, and when to act versus when to escalate
- Self-directed and reliable with strong follow-through on every thread and commitment
- Comfortable working in a fast-moving startup environment where context evolves quickly
- Genuine ambition to grow beyond EA into a strategic chief of staff role over time
- This role requires availability during US business hours
Desired Qualifications
- Experience supporting a founder or CEO in an early-stage or high-growth technology company
- Background managing LinkedIn outreach or professional networking on behalf of a principal
- Familiarity with AI, biopharma, legal, or enterprise software industries
- Experience building context and operating with increasing autonomy in a high-trust support role
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