Executive Assistant, Chief Facilities Officer & Chief Security Officer
$100,000–$115,000 year
HybridNew York, United States
Job Summary
Manage calendars, schedule meetings, and book travel for two primary leaders and two additional Senior Vice Presidents. Prioritize daily schedules, prepare executive presentations, and coordinate logistics for conferences, including catering, AV setup, and guest registration. Serve as the primary point of contact for internal and external stakeholders, screening correspondence and handling sensitive information with discretion. Coordinate department meetings, manage purchase cards, and leverage automation tools to streamline administrative tasks. Perform this work primarily in-person with up to 15% travel, supporting Facilities and Security operations while assisting other SVPs on projects impacting daily departmental functions.
Required Qualifications
- College degree with foundation in Business Administration or related field
- 5+ years previous experience supporting Executive(s) in a fast-paced, corporate setting
- Able to handle sensitive and confidential information with the highest level of discretion and integrity
- Proven experience as an executive assistant in a similar administrative role
- Strong interpersonal skills and ability to effectively communicate across all levels of an organization
- Exceptional organization and multitasking abilities
- Ability to work independently, prioritize tasks, and meet deadlines
- Advanced aptitude with all Microsoft Office applications including Word, Excel and PowerPoint
- Experience with calendar management tools
- Creative problem-solving skills and is proactive in identifying ways to improve outcomes
- Strong attention to detail
- Comfortable receiving feedback and can adjust approach accordingly
- Operates with the highest level of personal integrity and ethics
- Performs independent project-based work with little supervision
- Ability to manage multiple projects at the same time with varying deadlines
- Track record of successfully working as part of a team, in a fast-paced office
- Must be fully vaccinated against COVID-19
Desired Qualifications
- College degree with foundation in Business Administration or related field preferred
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