Executive Assistant - CEO
On-siteSan Jose, California, United States
Job Summary
Act as the CEO's primary point of contact and buffer, managing internal and external communications while maintaining complete situational awareness of priorities and deadlines. Handle complex calendar management across multiple time zones and seamless international travel logistics. Gather cross-departmental data to create actionable executive reports, audit workflows for inefficiencies, and synthesize complex information into decision-ready briefs. Assist with financial tracking, expense management, budget auditing, and monitoring key financial indicators to ensure projects remain on schedule. This role requires proven experience in executive operations or business operations, high-level analytical thinking, and financial literacy. Candidates must demonstrate the ability to work asynchronously across time zones with advanced proficiency in modern workspace tools.
Required Qualifications
- Proven experience as an Executive Assistant, Chief Of Staff, Business Operations Manager, or Strategic Coordinator
- Exceptional logic and problem-solving ability
- High adaptability, mental resilience, and composure in fast-changing, high-pressure environments
- Comfort with numbers, spreadsheets, financial statements, and basic business finance principles
- Willingness and technical setup to work asynchronously and align with the CEO's shifting global schedule
- Advanced proficiency in modern workspace tools (e.g., Claude, Notion, Slack, Google Workspace, Excel/Google Sheets, project management platforms)
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