Executive Assistant - CEO & Executive Leadership Team
$75,000–$75,000 year
On-siteRoseville, Minnesota, United States
Job Summary
Manage the CEO and executive leadership team's complex schedules, coordinate high-level meetings, and prepare executives for strategic conversations. Oversee calendar efficiency, document preparation, and logistics for off-site events, while troubleshooting daily priorities and maintaining organized digital filing systems. Serve as the primary communication link between leadership and staff, arranging travel itineraries and managing expense reports with strict discretion. This role supports Pediatric Home Service's growth and organizational evolution, partnering with the CEO and leadership team during a pivotal period of transformation. Success requires excellent judgment and the ability to navigate a fast-paced healthcare environment while ensuring compliance with privacy policies.
Required Qualifications
- Eight (8) years of Executive Assistant or senior-level Administrative Assistant experience
- preferably supporting C-suite or senior/executive leaders
- Strong organizational and time-management skills
- experience managing complex calendars
- experience managing competing priorities
- experience managing travel
- experience managing meetings
- experience managing deadlines
- Excellent written and verbal communication skills
- the confidence to interact professionally across all levels of the organization
- Demonstrated critical thinking
- sound judgment
- the ability to independently resolve issues
- the ability to make informed decisions
- the ability to appropriately escalate when needed
- Advanced proficiency with Microsoft Outlook
- Advanced proficiency with Microsoft Word
- Advanced proficiency with Microsoft Excel
- Advanced proficiency with Microsoft PowerPoint
- Advanced proficiency with Microsoft Teams
- Comfortable working in a fast-paced environment
- ability to handle priorities that can shift quickly
- Monday-Friday, generally 8:00 am.-5:00 pm
- primarily in-office in Roseville
- Flexibility outside of standard business hours
- to support executive priorities
- meetings
- travel
Desired Qualifications
- Bachelor's degree in Business
- Bachelor's degree in Communications
- Bachelor's degree in Healthcare Administration
- or a related field
- Proven experience partnering with C-suite executives
- including CEOs and CFOs
- to support strategic priorities
- business objectives
- and enterprise-wide initiatives
- Experience within healthcare
- and/or multi-location organizations
- with demonstrated ability to navigate complex operational environments
- and diverse stakeholder groups
- Track record of supporting executive leadership
- through organizational growth
- transformation
- acquisitions
- integrations
- or significant change-management efforts
- Experience coordinating Board of Directors
- executive leadership
- and strategic planning activities
- ensuring effective governance
- informed decision-making
- and execution of organizational priorities
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