Executive Assistant
On-siteStarkville, Mississippi, United States
Job Summary
Manage complex calendars for the CEO and senior staff, prioritizing meetings and resolving conflicts to maximize executive efficiency. Coordinate domestic and international travel, including flights, accommodation, and itinerary management. Act as the primary point of contact by screening calls, drafting correspondence, and gatekeeping to protect the CEO's time. Prepare reports, presentations, and meeting minutes for quarterly events, senior staff check-ins, and the annual company launch. Reconcile expenses, order supplies, and maintain strict confidentiality regarding sensitive financial and personnel information. Conserve executive time by researching and analyzing information in advance while completing ad-hoc projects as assigned.
Required Qualifications
- Bachelor's degree
- 5+ years of related experience in working in an executive assistant role and/or supporting multiple executives
- Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
- Ability to communicate effectively and professionally
Desired Qualifications
- Working knowledge of MS Forms, SharePoint, Teams, and OneDrive
- Business sense - has a strong business sense and can decipher priorities and make sound judgment calls when needed
- Commitment to excellence - perform duties at the highest level possible on a consistent basis
- Excellent communicator - able to interact with people of all levels in a confident, professional manner
- Demonstrate ability and temperament to work with sensitive information
- Team player - have team-oriented experience and approach
- Service focus - dedicated to meeting the expectations of the CEO and other senior executives by maintaining effective relationships with interested parties
- Ability to think outside of the box with a sense of urgency
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