Executive Assistant & Business Operations Specialist
$16,640–$24,960 year
Remote
Job Summary
Manage the Founder's day-to-day priorities through executive support, calendar coordination, and stakeholder correspondence. Handle light financial administration including QuickBooks, accounts receivable/payable, and payroll documentation while maintaining strict discretion over sensitive information. Conduct research, synthesize findings into actionable reports, and lead operational projects from initiation to completion. Leverage AI tools extensively for drafting, analysis, and workflow optimization to accelerate business processes. Operate independently with minimal supervision, identifying inefficiencies and recommending practical improvements to enhance overall efficiency.
Required Qualifications
- Proven experience as an Executive Assistant, Business Assistant, Operations Assistant, Business Operations Specialist, or in a similarly broad support role
- Experience supporting a founder, executive, business owner, or senior leader
- Excellent written and spoken English, including strong professional and business writing skills
- Strong analytical and problem-solving ability
- Experience using QuickBooks or similar accounting software and a good understanding of basic financial administration
- Familiarity with areas such as AR/AP, reconciliations, payroll administration, and financial documentation
- Strong proficiency with AI tools such as ChatGPT and/or Claude and the ability to use them for meaningful business work
- Strong research skills with the ability to synthesize information and communicate key findings clearly
- Excellent organization and attention to detail
- Ability to manage multiple priorities, stakeholders, and projects simultaneously
- Strong judgment and the confidence to determine priorities and next steps independently
- High level of discretion when handling confidential information
- Comfortable working independently with minimal supervision
Desired Qualifications
- Previous experience within professional services, consulting, financial services, banking, accounting, corporate services, real estate, or another commercially focused environment
- Experience supporting bookkeeping, VAT documentation, or similar finance administration
- Experience using Google Workspace, Microsoft Outlook, Google Drive, and similar business productivity tools
- Experience identifying opportunities for process improvement or basic workflow automation
- Experience working directly with clients, prospects, or senior external stakeholders
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