Executive Assistant (Boston)
$76,000–$108,250 year
On-siteBoston, Massachusetts, United States
Job Summary
Own complex, high-volume calendaring, prioritizing requests to align time with business priorities and resolve conflicts. Serve as a thoughtful gatekeeper by triaging calls and emails to protect focus time while keeping leaders prepared with daily prep, meeting materials, and clear next steps. Draft polished correspondence, manage confidential documents, and coordinate end-to-end business travel including itineraries and cost compliance. Drive execution on projects and special assignments by clarifying objectives and tracking progress with minimal supervision. Collaborate on client billing by reviewing monthly bills, preparing estimates, and monitoring accounts receivable. Support business development by keeping outreach on track, coordinating pitch preparations, and maintaining client-facing profiles. Provide flexible back-up support across the team and represent the Firm professionally at all times.
Required Qualifications
- Executive presence and discretion with highly sensitive/confidential matters
- Strong prioritization and calendar strategy in a fast-paced, high-volume environment
- Proactive problem-solver with excellent judgment and a bias for action
- Clear, polished written and verbal communication across all levels
- Organized, detail-oriented, and dependable; consistently meets deadlines
- Comfortable owning projects end-to-end and influencing without authority
- Continuous improvement mindset; adapts quickly to changing priorities and new tools
- High integrity, accountability, and team-first approach
- 5+ years of experience supporting executive-level leaders (e.g., Partner, Csuite, VP/SVP)
- preferably in a professional services or legal environment
- Advanced proficiency with Microsoft 365 (Outlook, Word, Excel, PowerPoint, Copilot), and document tools (e.g., Adobe Acrobat)
- Bachelor's degree or equivalent experience
Desired Qualifications
- Experience with CRM platforms (e.g., Salesforce)
- social platforms used for professional networking
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