Executive Assistant - Booking
$50,000–$60,000 year
On-siteWest Palm Beach, Florida, United States
Job Summary
Manage daily operational duties for executives by executing assigned projects, preparing correspondence, and handling confidential administrative functions. Schedule meetings, coordinate travel arrangements, and reconcile expense reports while maintaining heavy calendar management for personal and professional commitments. Assist the Talent Buyer with event booking by reaching out to venues, coordinating artist availability, submitting offers, and maintaining show files. Collaborate with ticketing and marketing teams to confirm the accuracy of online sale announcements and intercept issues before they reach the executive. Work onsite at concerts and festivals as an industry liaison when needed, including coordinating credentials for guests.
Required Qualifications
- BA/BS Degree (4-year) In a related area
- 4-6 years Of related work experience
- Executive-level support experience
- Experience processing travel and expense reports in Concur or a similar software
- Strong attention to detail, ability to work effectively under pressure and time constraints
- Significant time management, organization, multi-tasking and prioritization skills
- Advanced skills in Outlook and other MS Office programs (Excel, Word, PowerPoint)
- Ability to act with discretion and handle confidential information
- Ability to interact with all levels of management
- Ability to act in a professional manner in person, phone, and through email communications
- Ability to work flexible schedule, including nights, weekends and some holidays
Desired Qualifications
- Passion for music preferred
- Desire to attend music events outside of office requirements preferred
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