Executive Assistant - Booking
$50,000–$60,000 year
On-siteWest Palm Beach, Florida, United States
Job Summary
Manage daily operational duties for an executive, including heavy calendar management, travel arrangements, expense report preparation, and signing documents. Conduct research, prepare statistical reports, and handle confidential administrative functions such as composing correspondence and revising contracts. Execute projects related to event booking by reaching out to venues, coordinating artist availability, submitting offers, and maintaining show files. Collaborate with ticketing and marketing teams to confirm the accuracy of sale announcements and intercept issues before they reach the executive. Work onsite at concerts and festivals as an industry liaison when needed, maintaining flexibility for nights, weekends, and holidays.
Required Qualifications
- BA/BS Degree (4-year) In a related area
- 4-6 years Of related work experience
- Executive-level support experience
- Experience processing travel and expense reports in Concur or a similar software
- Strong attention to detail, ability to work effectively under pressure and time constraints
- Significant time management, organization, multi-tasking and prioritization skills
- Advanced skills in Outlook and other MS Office programs (Excel, Word, PowerPoint)
- Ability to act with discretion and handle confidential information
- Ability to interact with all levels of management
- Ability to act in a professional manner in person, phone, and through email communications
- Ability to work flexible schedule, including nights, weekends and some holidays
Desired Qualifications
- Passion for music preferred
- Desire to attend music events outside of office requirements preferred
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