Executive Assistant
$80,000–$80,000 year
On-siteSan Francisco, California, United States
Job Summary
Manage the executive's calendar, oversee meeting invitations, and arrange travel itineraries including flights, accommodation, and ground transportation. Proactively anticipate needs by prioritizing tasks, drafting reports and presentations, and handling expense records and filing systems. Facilitate senior executive meetings, coordinate distribution lists, and ensure timely completion of administrative duties while maintaining organized files. Provide dedicated support to the Investment Banking Technology team, ensuring smooth daily operations through complex scheduling and extensive travel coordination.
Required Qualifications
- Experience with managing calendars, scheduling meetings, and prioritizing the executive's time
- Experience with coordinating travel and ensuring adherence to T&E policies and Compliance approvals
- Experience with drafting and editing emails, memos, reports, and presentations
- Experience with multi-tasking while simultaneously maintaining organized files
- Work onsite from 8:30 a.m.–5:30 p.m., with flexibility for after-hours needs
- Location in San Francisco, CA
Desired Qualifications
- Discretion with confidential information
- Proactive problem solver with strong organizational skills
- Familiarity with CRM
- Flexible, adaptable, and team oriented
- Risk and controls
- Change and transformation
- Business acumen
- Strategic thinking
- Digital and technology
- Job-specific technical skills
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