Executive Assistant (Bangkok based)
On-siteBangkok, Bangkok, Thailand
Job Summary
Manage calendars and schedules for executives, ensuring efficient time management and coordinating meetings with agendas, materials, and follow-ups. Arrange travel logistics including visas, flights, hotels, and transportation, while preparing and submitting accurate expense reports. Draft, format, and proofread internal and external communications, acting as a liaison between executives, managers, employees, and external partners. Keep senior managers informed of time-sensitive issues and prepare weekly, monthly, or quarterly reports as required. Handle personnel-related tasks such as TH visa processing, 90-day reports, and tax returns. Organize team-building activities, offsite events, and celebrations to foster engagement, and partner with people team functions to deliver programs. Serve as the point of contact for Agoda's management, managing internal and external stakeholders to streamline workflows across global time zones.
Required Qualifications
- 4+ years of experience in a similar role, providing executive-level administrative support in a fast-paced environment
- Candidates must hold Thai nationality as visa support not provided for this role
- Proven ability to support multiple leaders simultaneously
- Strong calendar management skills, with the ability to prioritize, troubleshoot, and make scheduling decisions independently
- Excellent verbal and written communication skills in both English and Thai
- High level of discretion and the ability to handle sensitive information with confidentiality
- Proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel)
- Confident communicator with the ability to build relationships and interact comfortably with senior stakeholders
- Strong writing, editing, and proofreading skills
- Resourceful problem-solver with a proactive mindset and sense of urgency
- Highly flexible with ability to work with other EAs, different teams across the company, and sister companies to achieve the desired outcomes
Desired Qualifications
- Bachelor's degree in HR, Business, or a related field is preferred
- Experience supporting several Executives at one time (highly desirable)
- Familiarity with IT operations and a tech-driven work environment
- Experience with Outlook
- Proficiency in additional languages
- Experience in planning and executing team events or engagement activities
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