Executive Assistant
$76,000–$104,500 year
HybridBoston, Massachusetts, United States
Job Summary
Manage calendars, prioritize sensitive matters, and coordinate internal and external meetings for senior leaders. Draft communications, prepare agendas, and track follow-ups while handling purchase orders, vendor contracts, and expense reports. Book domestic and international travel, including air, ground transport, and accommodations, and liaise between local and international admin teams. Maintain strict confidentiality and demonstrate initiative amidst frequent interruptions and conflicting priorities. Requires 8+ years of administrative experience, proficiency in Concur, Oracle, Workday, and Microsoft Office, and an in-office presence averaging two days per week in Boston.
Required Qualifications
- Associates Degree
- at least 8+ years of administrative experience
- 4-6 years proven experience as an Executive Assistant to VP/C-Suite level Executives
- Experience working in Concur
- Experience working in Oracle
- Experience working in Workday
- Experience working in Sharepoint
- Strong proficiency in Microsoft Office (Excel, Word, Outlook, Powerpoint, TEAMS)
- Excellent time management skills
- proven ability to meet deadlines
- Excellent verbal and written communication skills
- Strong organizational skills
- ability to multitask
- Detail oriented
- Problem-solving and decision making
- Proactive, self-directed and works with a sense of urgency
- Strong Interpersonal skills
- Excellent presentation and communication skills
- Boston based
- in-office presence averaging 2 days per week
- Some domestic/international travel may be required
Desired Qualifications
- Bachelor's Degree
- Biotech/Life Sciences/Pharma
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