Executive Assistant
On-siteTokyo, Tokyo, Japan
Job Summary
Coordinate extensive internal and external meetings, conference calls, and video conferences using Outlook and Zoom, arranging catering and document distribution. Prioritize Outlook calendar items, manage domestic and international travel itineraries including flights, lodging, and local cab service, and process AMEX expense reports via Concur. Maintain electronic and hard copy document filing, register professionals for networking events, and provide backup administrative support for the Phone Group and other EAs. Ensure routine office operations in Japan function efficiently, manage desk setups for new hires, and administer Ares Maps and Brivo Access control in support of the APAC Regional Facilities Manager.
Required Qualifications
- Extensive coordination and scheduling of internal and external meetings, conference calls, and video conference meetings, utilizing Outlook and Zoom", "Maintain current passports and necessary visas", "Compose detailed itineraries for travel and key meetings", "Organize and create cash and AMEX expense reports using Ares's expense system, Concur", "Maintain document filing electronically and hard copy files in organized, timely manner", "Register professionals for conferences and networking e...
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