Executive Assistant
On-sitePune, Maharashtra, India
Job Summary
Own and manage a highly dynamic calendar with competing priorities across global stakeholders, applying strong business judgment to prioritize meetings based on strategic importance and urgency. Review and triage emails, responding on behalf of the leader where appropriate to ensure no critical communication falls through the cracks. Plan and execute end-to-end domestic and international travel with precision, optimizing for cost efficiency and time effectiveness while preparing expense reports with zero errors. Leverage AI-assisted tools to capture meeting minutes, summarize discussions, and track action items, providing proactive suggestions to improve efficiency and reduce the leader's cognitive load. Execute tasks independently with minimal supervision, maintaining high standards of organization, documentation, and confidentiality.
Required Qualifications
- Bachelor's Degree in Business Administration/Management or Other
- Experience from a similar role
- Proven track record
- Can-do attitude
- Proficient computer skills
- Microsoft Office
- PowerPoint
- Excel
- Strong verbal and written communication skills
- Strong business acumen
- Ability to understand strategic priorities
- Exceptional organizational and time-management skills
- High attention to detail
- Execution excellence
- Proactive mindset
- Strong ownership
- Accountability
- Ability to make sound decisions within defined boundaries
- Trustworthy
- Discreet
- High integrity
- Calm under pressure
- Capable of handling ambiguity
- High reliability
- Delivers without needing follow-ups
- Experience as an Executive Assistant supporting senior leadership
- Experience in handling global stakeholders and complex calendars
Desired Qualifications
- Experience in handling global stakeholders and complex calendars preferred
- Familiarity with corporate tools, expense systems, and productivity platforms
- Curious and eager to learn, especially in adopting new technologies (AI/tools)
- Experience with AI-assisted solutions
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