Executive Assistant
On-siteDes Moines, Iowa, United States
Job Summary
Manage and maintain executive leader calendars, schedules, appointments, and travel arrangements while preparing executives for daily schedules. Monitor, respond to, and distribute incoming communications; initiate, prepare, and edit reports, correspondence, presentations, and documents using Microsoft Office applications. Interact professionally with external and internal staff, answer calls, and manage visitors. Coordinate meetings and events, including agendas, vendor assistance, and logistics. Serve as a delegate on administrative matters such as OKR progress reports, equipment purchases, expense report approvals, and vendor negotiations. Assist with office and budget management by reviewing, processing, and approving invoices. Coordinate assigned projects, determine objectives, monitor progress, and communicate status to stakeholders. Document procedures and recommend process improvements.
Required Qualifications
- Bachelor's degree in Business Administration or related field of study
- Five (5) years of progressively responsible related experience
- Three (3) years providing administrative, office and project support to C-suite level executives
- Proficient computer skills and in-depth knowledge of Microsoft Office Suite applications, including but not limited to Outlook, Word, Excel and PowerPoint
- Strong interpersonal skills, including ability to communicate effectively verbally and in writing at all levels in the organization
- Exemplary organization skills with strong attention to detail
- Strong customer service orientation and professional presence
- Ability to maintain confidentiality
- Strong organizational and planning skills
- Basic project management skills
- Ability to prioritize and work on multiple projects simultaneously in a fast-paced environment
- Ability to research and effectively solve problems
- Ability to be motivated; takes initiative
- Ability to write simple correspondence
- Ability to carry out instructions furnished in written, verbal, or diagram form
- Ability to deal with problems involving several concrete variables in standardized situations
- Ability to work cooperatively and successfully with employees, customers, and other outside third parties
- Ability to successfully handle pressure and meet deadlines in a fast-paced work environment
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