Executive Assistant
$90,000–$120,000 year
On-siteSunnyvale, California, United States
Job Summary
Manage complex calendars for C-suite executives, scheduling internal and external meetings, appointments, and travel while resolving conflicts and coordinating logistics. Serve as the primary point of contact for stakeholders, screening communications and drafting professional correspondence with strict discretion. Arrange domestic and international travel itineraries, manage expense reports, and prepare meeting agendas, materials, and minutes. Assist with special projects, research, and data gathering, while maintaining organized filing systems and representing the executive professionally. Requires Mandarin Chinese proficiency, 5+ years of C-level support experience, and advanced Microsoft Office skills. Occasional extended hours may be required.
Required Qualifications
- Minimum of 5+ years as an Executive Assistant supporting C-level executives
- Ability to speak, read, and write Mandarin Chinese
- Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively in a fast-paced environment
- Superior written and verbal communication skills, with a strong command of grammar and punctuation
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other relevant software (e.g., Google Workspace, video conferencing platforms)
- High level of discretion and ability to handle confidential information with integrity
- Proactive, resourceful, and able to anticipate needs
- Strong interpersonal skills and a professional demeanor
- Ability to work independently with minimal supervision and as part of a team
- Problem-solving abilities and a strong attention to detail
- May require occasional extended hours to meet deadlines or support executive travel
Desired Qualifications
- Bachelor's degree preferred, or equivalent practical experience
- Experience working for multinational companies
- Familiarity with ERP systems or project management tools
- Event planning experience
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