Executive Assistant
$120,700–$174,700 year
On-siteSan Jose, California, United States
Job Summary
Maintain a highly complex and rapidly changing calendar, coordinate scheduling, and filter commitments for the Vice President of Research and AI Technology. Arrange domestic and international travel, support quarterly All Hands and team onsites, and manage space planning and seating logistics with Facilities. Process business expenses and purchase orders on behalf of the VP while collaborating with cross-functional Administrative & Executive Assistants for backup coverage. Partner closely with the Chief of Staff and Research and AI leadership team to sustain the operating rhythm, driving key initiatives forward through meeting support, offsite logistics, and organizational forum preparation.
Required Qualifications
- Bachelor's degree or equivalent work experience
- 7+ years of relevant experience
- Strong attention to detail while working effectively with minimal direction
- Clear, concise, executive-level communication
- Ability to remain flexible, embrace change, and manage expectations in ambiguous or fast-changing situations
- Sound judgment in handling confidential information with integrity and discretion
- Ability to juggle multiple demands at once — from the mundane to the strategic — and prioritize conflicting requests and deadlines
- Willingness to travel occasionally to provide on-site support at events/conferences
- Proficiency with Microsoft Office (Word, Excel, PowerPoint, Teams, SharePoint) and other productivity tools (Slack, email, calendaring)
- A positive, proactive, can-do attitude in a fast-paced, ever-changing environment
Desired Qualifications
- true thought-partner mindset — able to quickly grasp context, anticipate needs, flag risks, and offer sound recommendations
- exceptional attention to detail
- strong business judgment
- the ability to operate calmly and effectively under pressure
- comfortable acting as connective tissue across leaders and functions
- builds influence quickly in a large global organization
- demonstrates the highest level of integrity, emotional intelligence, and discretion
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