Executive Assistant - Administration & Organization Section, Platform Strategy Supervisory Department
On-siteTokyo, Tokyo, Japan
Job Summary
Optimize the executive calendar with priority-based design, coordinating complex scheduling across multiple meeting cadences and key internal/external stakeholders. Design key meetings and engagements through anticipation and planning, ensuring pre-read materials are collected and structured to enable quick decision-making. Drive follow-through after meetings by tracking action items, setting deadlines, and coordinating stakeholders. Manage travel arrangements, meeting rooms, itineraries, expense processing, and payment-related workflows with high accuracy. Convey the executive's intent accurately to key stakeholders while maintaining strict confidentiality and preventing misunderstandings. Handle urgent requests by re-prioritizing and mobilizing resources, translating ambiguous directions into clear outputs. Coordinate communication with stakeholders with speed and professionalism, arranging visits and engagements with careful attention to risk prevention.
Required Qualifications
- Experience as an Executive Assistant or in a similarly high-complexity coordination role (typically 3+ years)
- Strong prioritization and judgment (including the ability to say “no” appropriately and propose alternatives)
- Excellent communication (clear, accurate, fast, and professional)
- Strong documentation and structuring skills (issue framing, summarization, preventing omissions)
- High integrity with confidentiality and compliance
- Ability to perform under frequent change and urgent requests; reliable execution
- Work experience in English
Desired Qualifications
- Experience designing an executive calendar strategically (priority design, meeting portfolio rationalization)
- Experience systematizing recurring meetings and operational workflows with continuous improvement
- Experience in managing external engagements (VIP hospitality, business dinners, events, etc.) with high quality standards
- Strength in process improvement and automation (templates, workflows, tool utilization)
- Experience in advertising/IT/platform-related companies is a plus
Hiring someone like this?
Get your role in front of qualified candidates on Sorce.