Executive Assistant Admin
$52,000–$82,685 year
On-siteDiegem, Flanders, Belgium
Job Summary
Manage a highly complex business calendar and travel arrangements while coordinating global department meetings, celebrations, and outside engagements. Consolidate management data and reports to track performance against goals, organize confidential files, and maintain accurate records. Process expense reports on time, coordinate shipments and study material logistics, and lead or support key business support projects such as facility moves. Handle contracts, agreements, and purchase orders while ensuring sensitive documents are managed with discretion. This role requires six years of administrative experience and proficiency in Microsoft Office and travel systems. Based in Diegem, Belgium, the position offers a base pay range of €52,000 to €82,685, including an annual bonus, vacation days, and parental leave.
Required Qualifications
- A minimum of a high school diploma
- An Associate degree (preferred)
- A minimum of 6 years of administrative experience
- Experience providing administrative support to managers with global responsibility (preferred)
- Experience leading business support projects
- General systems proficiency and systems learning agility
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
- Experience managing multiple complex calendars via Outlook
- Experience scheduling meetings and coordinating off-site meetings
- Experience coordinating domestic and international travel
- Experience handling sensitive and confidential information and documents
- Flexibility to accommodate a changing work schedule and sensitivity to international time zones
- Excellent verbal and written communication and interpersonal skills
- A strong sense of urgency, while maintaining a high degree of professionalism
- Strong organizational skills along with excellent judgment and reasoning abilities
- The ability to work and partner with all levels from Senior Management through the organization
- The ability to multi-task and work under minimal supervision, in a dynamic, fast-paced, environment
Desired Qualifications
- Experience with Ariba, Aravo or a related accounts payable system
- Experience with Concur or a related travel and expense reporting system
- Experience with SharePoint, Zoom, Teams, Finance systems (e.g. Beacon, One Supply, etc.), Human Resource systems (e.g. OurSource, Workday, etc.)
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