Executive Assistant
On-siteLondon, England, United Kingdom
Job Summary
Manage complex calendars, coordinate logistics across global time zones, and lead a team of Executive Assistants by providing coaching and guidance. Coordinate international travel, roadshows, and meetings while preparing materials, managing audiovisual requirements, and submitting accurate expense reports. Prioritize correspondence, welcome clients, and maintain up-to-date information in Salesforce. Research and plan team events to ensure smooth office operations. This role supports the Investments and Investor Relations teams within Adams Street's London office, requiring experience in private equity or financial services environments.
Required Qualifications
- 6-8 years of executive assistant experience
- at least two years of that experience in a private equity or financial services environment
- Experience scheduling calendars
- coordinating meetings
- managing high volume of international travel
- Prior experience directly managing a team of Executive Assistants or administrative professionals
- Ability to work as a hands-on leader who can provide executive support while also managing and developing others
- Commitment to anticipating needs and resolving issues while demonstrating a professional and service-oriented demeanor
- Must have a respect for confidential information
- a mature approach to all matters of discretion
- A professional presence with the judgment, discretion, and communication skills to build trust with senior leaders, clients, and colleagues
- A highly proactive and accountable self-starter who anticipates needs, identifies solutions, and operates independently while knowing when to escalate
- Proficiency in MS Word
- Proficiency in Excel
- Proficiency in PowerPoint
- Proficiency in Outlook
- database experience
- A flexible, low-ego team player who is willing to contribute to broader office needs and ensure the smooth day-to-day operation of the London office
Desired Qualifications
- Experience in a private equity or financial services environment
- Desire to learn the context of the assignments and develop industry knowledge through exposure in the workplace
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