Executive Assistant - 63230613066
$18,000–$30,000 year
RemoteIndia or Philippines
Job Summary
Manage executive calendars, prioritize scheduling requests, and draft correspondence with high professionalism. Coordinate travel logistics, maintain digital document repositories, and track action items from detailed meeting notes. Work closely with internal AI specialists to learn proprietary workflows, identify repetitive tasks, and automate daily administrative and mystery shopping operations using tools like ChatGPT, Claude, and Gemini. Create Standard Operating Procedures, process maps, and training guides to enable leadership adoption of new automated systems. Monitor cross-functional project progress and ensure alignment between administrative, technical, and operational teams.
Required Qualifications
- 2 to 5 years of professional experience as an Executive Assistant, Operations Assistant, or High-Level Administrative Specialist
- C1/C2 Fluent English (written and verbal) with clear, professional communication skills across international teams
- Highly proficient with Google Workspace (Gmail, Docs, Sheets, Drive) and Microsoft Office 365
- Comfortable picking up new software platforms quickly
- Proactive problem solver who anticipates executive needs rather than waiting for direction
- Exceptional attention to detail, time management, and multi-tasking abilities in a fast-paced environment
- Proven track record of handling sensitive and confidential business information with high discretion
- 100% Remote
- Must have a quiet home office setup with a high-speed, reliable internet connection and back-up power/internet options
Desired Qualifications
- Prior exposure to or strong enthusiasm for learning AI platforms (ChatGPT, Claude, Gemini, Slack automations, etc.)
- Prior experience writing clear SOPs, training manuals, or step-by-step workflows
- Experience with Microsoft Teams, Slack, and cloud project management tools (Asana, Trello, ClickUp, or similar)
- Background in technology, professional services, consulting, or mystery shopping/market research operations
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