Executive Assistant (2272)
On-siteMiami, Florida, United States
Job Summary
Own and proactively manage the CEO's complex calendar, scheduling meetings across time zones, resolving conflicts, and ensuring priorities stay on track. Coordinate meetings from start to finish by preparing agendas, confirming logistics, and handling travel arrangements including flights, hotels, and itineraries. Draft, edit, and manage executive correspondence while triaging the inbox, and serve as the primary point of contact for internal and external requests. Assist with administrative financial tasks such as bill payments and expense tracking, while coordinating office supplies, vendors, and day-to-day logistics to keep the Miami headquarters operating efficiently. Provide personal assistance including running errands, coordinating appointments, and handling vehicle service. Anticipate needs and identify potential issues before they arise, maintaining the highest level of discretion while supporting the Founder & CEO of a fast-growing protein bar brand.
Required Qualifications
- Three or more years of experience supporting a Founder, CEO, or senior executive in a fast-paced or high-growth environment
- Exceptional organizational and time management skills with the ability to juggle multiple priorities
- A proactive, resourceful mindset-you identify solutions before problems escalate
- Outstanding communication skills with a high level of professionalism and discretion
- Comfortable shifting between executive-level responsibilities and hands-on tasks as business needs change
- Experience with Google Workspace and/or Microsoft Office
- Valid driver's license and reliable transportation for local business-related errands
- Full-time position based on-site in Miami, FL at their headquarters
- Occasional local errands and travel
- Standard business hours with flexibility to accommodate occasional early mornings, evenings, or weekend support as business needs arise
Desired Qualifications
- Experience supporting content creation, filming, or social media production
- Familiarity with basic bookkeeping, expense management, or travel-booking tools
- Experience coordinating vendors, events, or team logistics
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