Executive and Operations Assistant
RemoteMexico or Colombia
Job Summary
Manage the principal's calendar, including scheduling meetings, sending reminders, and coordinating logistics for upcoming commitments. Handle day-to-day administrative tasks such as email management, document organization, and drafting communications on the principal's behalf. Submit monthly product orders, track deliveries, and coordinate with vendors and suppliers to ensure operational tasks complete without prompting. Conduct research on topics or opportunities and support special projects as they arise. Maintain organized, current records and files while anticipating needs ahead of recurring responsibilities. Work fully remotely Monday through Friday, 9 AM to 5 PM US Eastern Time, with bi-monthly USD pay and PTO.
Required Qualifications
- Proven experience as an Executive Assistant, Personal Assistant, or Operations Assistant supporting a senior professional or executive
- Excellent written and verbal English communication skills with a professional and polished tone
- High level of discretion and reliability when handling sensitive information and confidential tasks
- Strong organizational skills with the ability to manage multiple priorities simultaneously without dropping details
- Self-directed and proactive with the ability to take ownership of tasks and see them through to completion
- Comfortable working independently in a fully remote environment
- Available Monday through Friday from 9 AM to 5 PM US Eastern Time
Desired Qualifications
- Experience supporting a founder, entrepreneur, or senior executive in a lean or startup environment
- Background in operations, procurement, or vendor management
- Familiarity with tools such as Google Workspace, Notion, Slack, or similar productivity platforms
- Experience managing recurring administrative or operational workflows
Hiring someone like this?
Get your role in front of qualified candidates on Sorce.