Executive Administrator
$82,000–$90,000 year
On-site · Pasco, Washington, United States
Job Summary
Executive Administrator provides administrative and financial support to assigned Branches, including daily account reconciliation, tracking job status and revenue, managing invoicing and PO processes, coordinating with Corporate Finance on Accounts Receivable KPIs, assisting with onboarding and training records, and supporting multiple departments (Operations, Sales, Contracts, HR). The role requires strong communication, knowledge of environmental/remediation workflows, invoicing and financial reconciliation experience, and the ability to manage multiple tasks with attention to detail. The position supports human resources onboarding, payroll communications, vendor management, and documentation for project cost and sell rate verification, with benefit offerings including comprehensive health coverage and a 401(k). Education/experience: 3+ years in related roles and proficiency with Outlook, Teams, Word, Acrobat, Excel, and NetSuite or similar ERP system.
Required Qualifications
- 3+ years as an Environmental Services Executive Administrator, Accountant; or comparable experience in a similar industry and role
- 3+ years of experience with computer applications, including Outlook, Teams, Word, Acrobat, Excel, and NetSuite or similar ERP system
- Invoicing, Accounts Payable, Accounts Receivable, and Reconciliation experience
Desired Qualifications
- Strong communication and relationship-building capabilities
- General knowledge in HAZWOPER and Environmental industry, specific to environmental remediation, industrial services, emergency response and hazardous materials transportation and disposal
- Ability to work independently or part of a team while managing multiple tasks and deadlines
- Good written and verbal skills to effectively communicate with team members and on-site customer personnel
- Invoicing, Accounts Payable, Accounts Receivable, and Reconciliation experience
- Strong attention to detail and excellent time management and organizational skills
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