Executive Administrative Partner
HybridScottsdale, Arizona, United States
Job Summary
Own the partner's calendar, manage inboxes, and prepare daily briefings to keep complex professional and personal priorities moving in sync. Review contracts, coordinate with legal and finance teams, and maintain searchable records of agreements. Plan domestic and international travel itineraries, process expenses, and handle household logistics with discretion. Serve as the primary liaison between the partner and stakeholders, ensuring all meetings are fully prepared with agendas and context. Work 9-hour days with a half-day on Fridays in a hybrid environment, supported by full medical, dental, vision, HSA, and 401(k) matching. Join a firm with 60 years of Southwest experience designing purposeful spaces for K-12 education and other sectors.
Required Qualifications
- 5-7+ years of experience supporting senior executives, ideally in architecture, design, professional services, or a similarly fast-paced, project-based environment
- Proven experience thriving in high-pressure, high-expectation roles where priorities shift quickly and standards are uncompromising
- Strong critical thinking and problem-solving skills
- Experience reviewing contracts, coordinating with consultants, and managing sensitive and confidential information
- Exceptional attention to detail and organizational skills
- High proficiency in Microsoft Office, Google Workspace, and project/task management tools
- Calm under pressure, highly dependable, and comfortable being on point when timelines tighten or stakes rise
- Excellent written and verbal communication skills, with the ability to communicate effectively on behalf of the partner with clients, teams, and external stakeholders
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