Executive Administrative Assistant
$48,401,600–$63,003,200 year
On-siteAustin, Texas, United States
Job Summary
Coordinate executive calendars across time zones, manage domestic and international travel itineraries, and arrange all meeting logistics including video conferences, catering, and room setups. Prepare documents such as spreadsheets and PowerPoint presentations, create organizational charts, take meeting minutes, and maintain confidential files and records. Manage expense reports in PeopleSoft, monitor and order supplies, and act as the first point of contact for students and guests in the reception area. Schedule front desk coverage and oversee supplemental workers. Anticipate institutional needs, lead projects, and suggest process improvements. This campus-based role in Austin, Texas, requires a 5-day presence and supports senior leadership at the University of St. Augustine for Health Sciences.
Required Qualifications
- Must have a high school diploma, college degree or equivalent experience
- Must possess solid and advanced level skills in MS Outlook, Word, Excel, PowerPoint, and SharePoint
- Must be a detail-oriented, self-starter who can work both individually and in a collaborative team environment
- Must have the ability to handle multiple tasks in a constantly changing environment
- Must have strong ability to multitask and handle competing priorities
- Must have solid organizational skills
- Must have excellent written and verbal communication skills
- Must have excellent listening and assimilation skills
- Must have the ability to thrive in a fast-changing environment
- Must be able to travel, as required for university meetings
- Must be available for a presence on campus 5 days per week
- Must have a minimum of 5 -7 years of administrative support experience
- Must have experience working in higher education
Desired Qualifications
- Secondary education or a degree in a business school, trade school or an associate degree or equivalent experience
- Experience at the executive level
- Knowledge of Visio
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