Executive Administrative Assistant
$80,000–$115,000 year
Hybrid · Phoenix, Arizona, United States
Job Summary
Executive Administrative Assistant to provide comprehensive support to senior leadership. Responsibilities include managing complex calendars, scheduling meetings and travel, coordinating internal and external communications, preparing reports and meeting materials, organizing meetings with agendas, minutes, and follow-up actions, screening emails and requests, handling confidential information with discretion, coordinating special projects and event planning, maintaining organized records, and collaborating across departments to ensure smooth execution of priorities. Candidate should have 3+ years of executive administrative support experience, exceptional organizational and communication skills, proficiency with Microsoft Office Suite and/or Google Workspace, and a degree preference (Associate’s or Bachelor’s). Preferred experience supporting C-suite executives and in project coordination or office management.
Required Qualifications
- 3+ years of executive administrative support experience
- Associate’s or Bachelor’s degree preferred
- Proficiency with Microsoft Office Suite and/or Google Workspace
- Strong written and verbal communication abilities
- Ability to manage multiple priorities while maintaining attention to detail
- Demonstrated professionalism, discretion, and sound judgment
Desired Qualifications
- 3+ years of executive administrative support experience
- Experience supporting C-suite executives (preferred)
- Proficiency with Microsoft Office Suite and/or Google Workspace
- Strong written and verbal communication abilities
- Exceptional organizational and time-management skills
- Ability to manage multiple priorities with attention to detail
- Discretion and professionalism with confidential information
- Experience with calendar management, travel coordination, and expense reporting
- Project coordination or office management experience (preferred)
- Experience organizing meetings, agendas, minutes, and follow-up actions
- Hybrid working arrangement familiarity
- Associate’s or Bachelor’s degree preferred
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