Executive Administrative Assistant
On-siteAguadilla, Aguadilla, Puerto Rico
Job Summary
Manage the CEO's administrative and organizational activities during a maternity leave coverage period, including drafting confidential documents, coordinating domestic and international travel, and maintaining calendar and meeting schedules. Organize corporate lunches, catering, and hospitality logistics while liaising with vendors to support executive needs. Prepare executive summaries, presentations, and reports; track project deliverables, deadlines, and action items. Process expense reports, manage food and beverage inventory, and maintain organized digital and physical filing systems for confidential records. Draft correspondence and memos, and assist in preparing PowerPoint presentations for executive meetings. This role requires full-time on-site work in Aguadilla, Puerto Rico, with a focus on seamless executive operations and stakeholder engagement.
Required Qualifications
- Associate or Bachelor's degree in Business Administration or related field preferred
- Proven experience in executive administrative support, executive assistance, or project coordination roles
- Experience supporting C-level executives strongly preferred
- Strong organizational and time management skills with the ability to prioritize effectively
- High attention to detail and professionalism in handling confidential information
- Excellent written and verbal communication skills in English and Spanish (fully bilingual required)
- Proficiency in Microsoft 365 Suite (Outlook, Word, Excel, PowerPoint, Teams)
- Experience with SharePoint, OneDrive, and document management systems
- Experience with travel coordination and expense reporting systems
- Strong interpersonal and customer service skills
- Ability to work independently and collaboratively in a dynamic environment
- Proactive, adaptable, and capable of managing shifting priorities with minimal supervision
- Ability to occasionally lift and/or move items up to 10 pounds
- This position is on-site and based in Aguadilla, Puerto Rico
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