Executive Administrative Assistant
On-siteRidgeland, Mississippi, United States
Ridgeland, Mississippi, United StatesOn-siteFull TimeSenior LevelMedium
Full TimeSenior LevelMedium
Job Summary
Manage the SVP's calendar, coordinate meetings and travel, and partner with the Operations Manager on daily priorities and follow-up items. Coordinate communication between leadership and departments, prepare reports and presentations, and track projects and deadlines. Organize divisional meetings, gather data for operational reporting, and maintain confidential records and files. Support expense tracking, invoice processing, and logistics for cross-functional initiatives. Work in a high-paced environment requiring minimal supervision, strong time management, and discretion with sensitive information.
Required Qualifications
- 3+ years of administrative or operations support experience
- Strong organizational and time management skills with the ability to manage multiple priorities
- Excellent written and verbal communication skills
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
- High level of professionalism, discretion, and attention to detail
- Must be able to read, write, and speak English
- Must have basic typing skills
- Must be able to work as scheduled
- Must possess sight and hearing senses or use prosthetics that will enable these senses to function adequately so that the requirements of the position as stated above can be fully met
- Must be able to bend, stretch, reach, and sit or stand at a desk during 85% of the workday
- Must be able to lift, stoop, and carry small equipment items and supplies, possibly weighing up to 20lbs
- Must have the ability to work under minimal supervision, while able to communicate and collaborate effectively
- Must be able to prioritize projects, work multiple projects simultaneously, and meet project deadlines
- Must possess excellent problem-solving skills and have keen attention to details
- Must demonstrate strong written and verbal communication, interpersonal, and relationship building skills
- Must be able to handle stressful situations appropriately
- Must maintain confidentiality and privacy in every aspect of the job
Desired Qualifications
- Experience working with senior leadership and/or operations teams preferred
- Experience in a TPA, insurance, or healthcare environment
- Exposure to project coordination, operations, or reporting functions
- Spanish is a plus
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