Executive Administrative Assistant - Mergers & Acquisition
On-site · New York City, New York, United States
Job Summary
Executive Administrative Assistant supporting the Mergers & Acquisitions team within Global Investment Banking. Responsibilities include maintaining complex calendars, screening calls, coordinating internal/external meetings, arranging domestic and international travel, organizing events, processing invoices and T&E claims, onboarding/offboarding, drafting high-quality emails, maintaining organizational charts and executive bios, handling routine activities autonomously, and assisting with editing spreadsheets/presentations for client meetings. Requires at least five years of administrative experience, strong organizational skills, discretion with confidential information, excellent communication, and proficiency in Microsoft Office. Prior experience supporting at the Managing Director level (or equivalent) is preferred; college degree is a plus. Note: role requires five days in office (Mon-Fri).
Required Qualifications
- At least five years of administrative experience
- Advanced ability to organize
- Discretion and good judgment in confidential situations, and proven experience interacting with senior management
- Strong interpersonal, written, and oral communication skills
- Strong proficiency in Microsoft Office
- Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management
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