Executive Administrative Assistant
On-site · Tampa, Florida, United States
Job Summary
Executive Administrative Assistant supporting Asset and Wealth Management-Private Bank. Responsibilities include maintaining complex calendars, screening calls, coordinating internal and external meetings, arranging and coordinating domestic and international travel, organizing events including catering and transportation, processing invoices and T&E expense claims within policies, assisting with staff onboarding and off-boarding, producing high-quality communications, maintaining department documents such as organizational charts and Executive Bio’s, and handling routine activities while advising on issues or delays. Requires five years of administrative experience, strong organizational, communication, and Microsoft Office skills, and the ability to interact with senior management. Office-based role five days per week in Tampa, FL.
Required Qualifications
- At least five years of administrative experience
- Advanced ability to organize
- Discretion and good judgment in confidential situations, and proven experience interacting with senior management
- Strong interpersonal, written, and oral communication skills
- Strong proficiency in Microsoft Office
- Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management
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